Reports

Your monthly report package

Every client gets these reports each month, for every location. Shown here for an example location — the layout is what you’ll receive, and you can change it.

Inside profit

Merchandise sales, cost of goods and the margin that’s left — plus lottery income — month by month.

Inside profit

Northside Fuel & Market LLC · Location 1

For the quarter ended September 30, 2026

Example inside profit for an example location
Line	Jul 2026	Aug 2026	Sep 2026	Q3 total
Merchandise sales	168,778.60	177,081.65	162,626.70	508,486.95
Purchases	128,230.20	135,681.60	125,395.48	389,307.28
Inventory movement	(1,240.60)	815.30	(402.75)	(828.05)
Tobacco rebates & buydowns	(3,730.40)	(3,847.25)	(3,582.35)	(11,160.00)
Cost of goods	123,259.20	132,649.65	121,410.38	377,319.23
Merchandise profit	45,519.40	44,432.00	41,216.32	131,167.72
Merchandise margin	27.0%	25.1%	25.3%	25.8%
Lottery income	1,764.60	1,842.80	1,668.80	5,276.20

Merchandise carries its own cost of goods — purchases, inventory movement and rebates — so the margin is real, not blended with fuel.

Fuel profit

Gallons, fuel profit, and the margin per gallon before and after card fees.

Fuel profit

Northside Fuel & Market LLC · Location 1

For the quarter ended September 30, 2026

Example fuel profit for an example location
Line	Jul 2026	Aug 2026	Sep 2026	Q3 total
Gallons sold	74,322	78,100	72,842	225,264
Fuel sales	246,799.06	263,355.90	234,836.66	744,991.62
Fuel purchases	227,106.27	244,787.64	216,229.74	688,123.65
Inventory movement	612.40	(1,186.20)	348.90	(224.90)
Fuel profit	19,080.39	19,754.46	18,258.02	57,092.87
Card fees on fuel sales	(5,182.78)	(5,530.47)	(4,931.57)	(15,644.82)
Fuel profit after card fees	13,897.61	14,223.99	13,326.45	41,448.05
Margin per gallon	25.7¢	25.3¢	25.1¢	25.3¢
Net per gallon after card fees	18.7¢	18.2¢	18.3¢	18.4¢

Kept apart from inside sales: gallons, margin per gallon, and what’s left after card fees eat into the pump price.

Category margins

True gross margin on every inside-sales category, with costs from your invoices and rebates credited where they belong.

Margins by category

Northside Fuel & Market LLC · Location 1

For the quarter ended September 30, 2026

Example category margins for an example location
Category	Sales	Cost	Rebates	Profit	Margin	Jul → Sep
Beer & wine	116,551.15	89,838.36	–	26,712.79	22.9%	▼ 2.7 pts
Cigarettes	217,281.35	192,436.77	9,309.25	34,153.83	15.7%	▼ 0.4 pts
Other tobacco	73,935.25	49,112.91	1,850.75	26,673.09	36.1%	▼ 0.4 pts
Grocery & snacks	65,577.95	42,198.61	–	23,379.34	35.7%	▼ 1.3 pts
Food service	28,655.60	12,144.37	–	16,511.23	57.6%	▼ 1.5 pts
General merchandise	6,485.65	3,576.26	–	2,909.39	44.9%	▼ 0.5 pts

Costs come from your vendor invoices and rebates are credited back to the category that earned them — so a tobacco buydown doesn’t make grocery look better than it is.

Operating expenses

Every expense against its recent average and as a share of sales, with anything unusual flagged for your review.

Expense analysis

Northside Fuel & Market LLC · Location 1

September 2026 vs Jul–Aug average

Example expense analysis for an example location
Expense	September	Jul–Aug avg	Change	% of sales	Flag
Payroll	19,655.75	19,976.25	–1.6%	4.95%	Normal
Rent	12,500.00	12,500.00	+0.0%	3.14%	Normal
Card processing fees	9,418.60	9,948.53	–5.3%	2.37%	Normal
Electricity	2,942.15	2,350.64	+25.2%	0.74%	Review
Repairs & maintenance	2,318.40	548.25	+322.9%	0.58%	Review
Insurance	1,642.00	1,642.00	+0.0%	0.41%	Normal
Payroll taxes	1,572.46	1,598.10	–1.6%	0.40%	Normal
Supplies	701.90	575.53	+22.0%	0.18%	Review
POS & software	389.00	389.00	+0.0%	0.10%	Normal
Accounting	250.00	250.00	+0.0%	0.06%	Normal
Internet & phone	218.30	214.60	+1.7%	0.05%	Normal
Bank charges	27.75	29.75	–6.7%	0.01%	Normal

Every expense is coded the same way each month, so a jump stands out. Anything more than 15% off its recent average is flagged and explained in your monthly review.

Payables & receivables

Who you owe, who owes you, and how old it is — including card settlements, lottery sweeps and rebate claims.

Payables & receivables

Northside Fuel & Market LLC · Location 1

As of September 30, 2026

Example payables and receivables aging
Account	Current	1–30 days	31–60 days	60+ days	Total	Status
What you owe
Fuel supplier	48,612.40	–	–	–	48,612.40	EFT drafts Oct 3
Tobacco distributor	18,240.75	–	–	–	18,240.75	Due Oct 7
Beer distributor	6,418.20	2,104.60	–	–	8,522.80	1 invoice not matched to delivery
Grocery wholesaler	4,872.35	–	–	–	4,872.35	Due Oct 10
Ice & dairy (DSD)	1,186.40	412.00	–	–	1,598.40	Credit memo pending
Equipment service	–	–	–	1,840.00	1,840.00	Disputed — on hold
Total what you owe	79,330.10	2,516.60	–	1,840.00	83,686.70
Owed to you
Card settlements in transit	14,286.90	–	–	–	14,286.90	Deposits Oct 1–2
State lottery (weekly sweep)	2,418.00	–	–	–	2,418.00	Net due to you
Tobacco scan-data rebates	3,582.35	3,847.25	–	–	7,429.60	Q3 claim submitted
Fleet fuel cards	1,964.50	–	–	–	1,964.50	Settles in 7 days
House charge accounts	640.00	385.50	–	212.00	1,237.50	1 account past 60 days
Total owed to you	22,891.75	4,232.75	–	212.00	27,336.50

Every vendor invoice is matched to its delivery and payment, and money owed to you — card settlements, lottery, rebates, house accounts — is tracked until it lands.

Want these for your locations?

Send us one month of back-office reports and bank statements for one location. We’ll show you these reports on your own numbers.

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